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DeskSmart provides an easy-to-use, self-service system that enables you to view workspace availability. Accessible from a smartphone, a PC or a tablet, it means no more wasting time looking for a space to sit and work. 

DeskSmart is adaptable to making any resources bookable – meeting rooms, equipment, parking spaces or any physical resource. It helps to track of who worked at which desk and on which day and saves you time by automating the process. Administrators can manage their estate’s capacity and pull a report with just a few clicks. 

Our offer

  • Assign designated security-enabled zones for staff working with sensitive information
  • Customise your own desk referencing system and seating plan
  • Staff contact details are attached to each booking
  • Set specific equipment to desks for those with special needs or requirements
  • Instant e-mail verification and automatic reminders
  • Real-time reporting and Microsoft Excel exports.

We also offer:

  • SaaS, technical support & hosting
  • Mobilisation and training: we design mobilisation and training programmes to reflect the way in which services are delivered, commissioned, and supported in an area
  • Easy set up: You provide a list of your buildings across your estate and their available floors. You can either provide us with floorplans or we can help you to draw them up. We’ll have you setup within days
  • The 30 minutes countdown window is adjustable via the admin area
  • Governance: which is DCB0129 clinical safety standard compliant, IG (DPIA/DPA) compliant. We are also working towards full DTAC/DSPT compliance
  • Ongoing support: in addition to standard help desk and technical support offerings, our team works continuously with customers to identify opportunities for improvements to existing functionality and new features that will benefit all system users.

The benefits

DeskSmart integrates with Workforce for straightforward easy user access and management. It also allows guests to book desks.

For employees:

  • Real-time workspace availability across your organisation
  • Easy-to-use
  • Book 24/7 via smartphone, tablet or desktop
  • Check-in to your desk with your smartphone.

For administrators:

  • Easily manage bookings for desks, meeting rooms and parking spaces. Straight forward processes for cancellations and no-shows
  • Manage equipment hire and tracing
  • Control workspace social distancing (if required)
  • Detailed utilisation reporting including track and trace reporting.

Contact the team

Chris Carlton
Technical Development Lead